Suppliers E-sourcing & supplier management

E-sourcing

VELUX utilises Keelvar as an online platform for conducting various e-sourcing events.

Home office with VELUX window

Supplier benefits of e-sourcing

There are multiple benefits for our suppliers, such as:

  • Online collaboration
  • Opportunity to bid on VELUX business
  • Transparent bidding process with clear requirements
  • Structured, recognisable format
  • Faster evaluation and feedback
 

E-sourcing terminology

When collaborating with VELUX you may be invited to certain types of online SAP Ariba events, such as:

  • RFI (Request for Information)
    • Used to collect information about invited suppliers and their capabilities. The RFI is used to qualify suppliers for an RFQ , an RFP or an auction
  • RFP (Request for Proposal)
    • Used to collect quotes and/or proposals from invited suppliers. An RFP may contain one or more rounds and may be followed by an RFQ and/or an auction
  • RFQ (Request for Quotation)
    • Used to collect quotes from invited suppliers. An RFQ may contain one or more rounds and may be followed by an auction
  • Auction
    • Used to let invited suppliers compete online and in real-time
       
Home office with VELUX roof window

Frequently asked questions (FAQ)

  • What does an invite look like? 
    VELUX e-sourcing event invite
  • How do I prepare for an event?
    • Make sure you are the correct recipient/contact person with proper empowerment to answer to the event
    • Verify that your company is capable of supplying the items/services requested in the event
    • Ensure that you understand the requirements and specifications for the items/services in the event
    • Make sure to familiarise yourself with the functionalities of Keelvar
    • In case of doubts or questions, please contact the VELUX sender
  • How do I respond to an invite?
    • Follow the instructions as per the invite. Once you have accepted the invitation, you can choose to participate in the event, or you can choose to decline participation
  • What happens after the event is closed?
    • RFI: Upon event closing VELUX will evaluate the submitted responses and provide relevant feedback to event participants. Feedback can be a rejection, a request to improve submitted answers, or an invite to an RFP
    • RFP: Upon event closing VELUX will evaluate the submitted responses and provide relevant feedback to event participants. Feedback can be a rejection, a request to improve submitted bid(s), an invite to a new RFP round, an invite to an RFQ, an invite to an auction, or a business award
    • RFQ: Upon event closing VELUX will evaluate the submitted responses and provide relevant feedback to event participants. Feedback can be a rejection, a request to improve submitted bid(s), an invite to a new RFQ round, an invite to an auction, or a business award
    • Auction: Upon event closing, VELUX will award the event business to the most competitive event supplier according to individual auction terms
    • Business award: A new contract, or an amendment to an existing contract, will be released from SAP Ariba
  • Are there any one time or running costs associated with the use of Keelvar and participating in e-sourcing events?
    • For any participant invited by VELUX, there are no costs associated with participating in e-sourcing events via Keelvar

E-sourcing support

E-sourcing event support

In case you require help regarding event content, please contact the VELUX sender

Keelvar technical support

In case you encounter technical issues, please reach out to Keelvar support at support@keelvar.com

 

Supplier management

To supply to VELUX, you must be registered on SAP Ariba. Your profile and data must be up-to-date.

Supplier management